Managing Workflows
Once you have created workflows, you can view, edit, pause, run, and delete them from the workflows dashboard. This guide covers the day-to-day management of your automated workflows.
Viewing Your Workflows
Accessing the Workflows List
Open the Zenmako dashboard
Click on the Workflows tab in the main navigation
The workflows list displays all workflows in your account, sorted by most recently created.
Information Displayed
Each workflow in the list shows:
| Name | The workflow name you assigned when creating it |
| Status | Current state: Active, Paused, Completed, or Error |
| Schedule | The configured frequency (e.g., "Daily at 9:00 AM", "Every Monday") |
| Last Run | When the workflow last executed, with a status indicator |
| Next Run | When the workflow will run next (if active) |
Click on any workflow row to open its detail page, where you can see the full prompt, run history, and additional options.
Editing a Workflow
You can modify an existing workflow without deleting and recreating it.
How to Edit
Navigate to the Workflows tab
Click on the workflow you want to edit
Click the Edit button on the workflow detail page
Make your changes
Click Save to apply the changes
What You Can Change
| Name | Update the workflow name for better organization |
| Prompt | Modify the instructions the AI executes |
| Schedule | Change when and how often the workflow runs |
When Changes Take Effect
Name changes take effect immediately
Prompt changes apply to the next scheduled run
Schedule changes apply immediately; the next run time is recalculated based on the new schedule
If a workflow is currently executing when you save changes, the current run completes with the original settings. Your changes apply to subsequent runs.
Pausing and Resuming
Pausing a workflow temporarily stops it from running without deleting your configuration.
Why Pause a Workflow
You need to update connected services or permissions
The workflow is sending incorrect data and needs investigation
You want to temporarily disable automation during a holiday or maintenance period
The connected service is undergoing changes
How to Pause
Navigate to the Workflows tab
Click on the workflow you want to pause
Click the Pause button
Confirm the action
The workflow status changes to Paused.
How to Resume
Navigate to the Workflows tab
Click on the paused workflow
Click the Resume button
The workflow status changes back to Active.
What Happens to Scheduled Runs When Paused
Scheduled runs are skipped while the workflow is paused
Missed runs do not queue up or execute retroactively when you resume
The next run is calculated from the current time when you resume
For example, if you pause a daily workflow on Monday and resume it on Thursday, the workflow runs at the next scheduled time after Thursday. It does not execute the missed Tuesday and Wednesday runs.
Running Manually
The Run Now feature lets you trigger a workflow immediately, outside of its regular schedule.
How to Run Manually
Navigate to the Workflows tab
Click on the workflow you want to run
Click the Run Now button
Confirm the action
The workflow begins executing immediately.
When to Use Run Now
Testing changes - Verify that prompt edits work correctly before the next scheduled run
One-time needs - Execute the workflow for an immediate requirement without changing the schedule
Debugging - Reproduce an issue to investigate errors in the run history
Catching up - Manually run a workflow that was paused during an important period
What Happens When You Run Manually
The workflow executes with its current prompt and settings
The run appears in the workflow's run history with a "Manual" trigger indicator
The regular schedule is not affected; the next scheduled run still occurs at its planned time
If the workflow is paused, the manual run still executes, but the schedule remains paused
You can run a workflow manually even while it is paused. This lets you test or execute on demand without resuming the automatic schedule.
Deleting a Workflow
Deleting a workflow permanently removes it from your account.
How to Delete
Navigate to the Workflows tab
Click on the workflow you want to delete
Click the Delete button
Confirm the action in the dialog
What Gets Deleted
When you delete a workflow, the following are permanently removed:
The workflow configuration (name, prompt, schedule)
All run history and logs for that workflow
Any pending scheduled runs
Important Considerations
Deletion cannot be undone. There is no way to recover a deleted workflow or its history.
If you might need the workflow again, consider pausing it instead of deleting it.
If you want to keep a record of the prompt or configuration, copy it before deleting.
Next Steps
Workflow Run History - Review execution logs and troubleshoot issues
Creating Workflows - Build new automated workflows
Workflows Overview - Understand how workflows work
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